Guide for Import Products for Magento 2

Set connections to 3rd-party systems and marketplaces with the help of Import Products for Magento 2. Automatically sync different product bases, regularly update prices or stock quantities, import new product categories and reviews.

• Automate stock updates from third-party vendors
• Use 4 formats and 8 import sources
• Import any product data by mapping the fields
• Prevent errors with the validation system
• Configure performance settings to migrate huge volumes of data
• This extension is included in the all-in-one Import & Export M2 solution

Amasty Import by now has 3 separate modules to carry out import tasks:

• Import Products: a separate interface to import product entities regularly using profiles
• Amasty One-time Import: suitable for a one-time import of any available entity
• Amasty Import Cron Jobs: a tab to create cron jobs concerning import activity

The more Amasty import modules you have, the more entities you will be able to manage in the simplified module and in the Cron Jobs version. Follow Import & Export solution updates to discover new possibilities.

Before building import profiles, configure the basic import performance options.

Go to Stores → Configuration → Amasty Extensions → Import Products.

Import Batch Size - set number of products that will be processed in an iteration.

Import History Auto-Cleaning - choose Yes to clean logs automatically. The records will be removed from Import History after the period specified below.

Auto-Cleaning Period (Days) - define the period after which import history will be cleaned.

Enable Multi-Process Import - enable this option to perform import in multiple threads and speed up the import process.

Number of Parallel Processes - if the previous option is enabled, specify the number of processes according to your server capabilities. The more parallel processes are set, the faster the import process goes, but the higher the load on the server is.

The extended product import functionality allows you to create flexible profiles for import and execute it on regular basis. To view all the profiles, proceed to System → Import Products → Profiles.

Here you can see all existing profiles, their IDs, names, file formats, execution types and the dates of the last run/update.

Before starting the configuration, please, check the key aspects of the successful product import below:

• When working with configurable, grouped or bundle products, you should import the related Simple products first. Only when all simple products are imported, you can start importing the configurable ones.

• Make sure the websites and store views are the same on import and export instances.

• Attributes and attribute sets should be the same on the import and export instances.

• When adding some attributes to a product manually on the export instance, these attributes are automatically pulled into the attribute set. But before importing, you need to assign them manually to the corresponding attribute set on the import instance so that the values ​​of these attributes are matched during import.

• When importing configurable products, you should also pay attention to whether the attributes of the simples are included in this set attribute. If not, you should add them manually. For example, we've selected the Default attribute set and created simple products with the color and size attributes. In this case, we need to add these attributes to the Default attribute set manually, so that the simple products could be assigned to the configurable one.

• If you use the Delete behavior, it is better to disable all unnecessary fields and use only sku or row_id.

• Images are NOT copied automatically. You need to place all media files in any folder on the import instance and specify the root ti this folder during the import.

• Make sure that the Entity Key Delimiters are the same in the import configuration and export file. It is not recommended to leave this field empty.

Let's consider the case of new profile creation. For example, we want to set automatic import of new simple products.

First of all, hit the Add New Profile button.

Profile Name - specify the name of the profile for internal usage. This name will be displayed in the grid.

Batch Size - set the number of products that will be processed in an iteration. You may configure batch size for each profile separately or specify the value in general configuration and use this default value.

Reindex After Importing - enable this option to run reindex automatically after the import.

Disable Products Not in File - activate this feature if you want to enable the products from the import file and disable the already existing ones on your instance (for example, in cases you want to completely update the product catalog and show only imported products on the frontend).

Now we need to choose the required file type and configure its settings.

The following formats are available:

• CSV
• XML
• ODS
• XLSX

For CSV, ODS and XLSX formats you can:

Rows Merged into One - enable this option if the rows in the import files are merged.

For a CSV file you can additionally set:

• Merged Rows Data Delimiter
• Field Delimiter
• Field Enclosure Character

For a XML file specify the path to the node in the Data XPath field, e.g. if you have <items><item>1</item><item>2</item></items>, the path will be items/item.

We've chosen a CSV format.

Now choose a suitable import source and specify the path for images.

Available sources:

• Local Directory
• File Upload
• FTP
• SFTP
• URL
• Google Sheets
• REST API Endpoint
• Dropbox
• Google Drive

For Local Directory specify a File Path relative to Magento installation (e.g. var/import/import.csv).

For File Upload select the file to import. Make sure your file isn't more than 2M and it is saved in UTF-8 encoding for proper import.

If you want to use FTP / SFTP for import, you will need to fill the following fields:

• Host
• User
• Password
• File Path
• File Name for FTP/SFTP.

For FTP you can also enable a Passive Mode.

For URL source, apart from the URL itself, provide Basic Authentication Username and Password.

For Google Sheets specify the required URL.

For REST API Endpoint provide the endpoint (e.g. https://magento.instance/rest/all/V1/some/endpoint) and choose the required authentication method.

To import using Dropbox, you will need to provide the access token. Follow the steps below to get the token.

1. Go to https://www.dropbox.com/developers and sign in.

2. Hit the Create Apps button.

3. Choose an API, a type of access you need and specify the title for your folder.

Agree with the terms & conditions and click Create App. You will be automatically redirected to the folder configuration.

4. Proceed to the Permissions tab.

Grant the permissions to write the files and click Submit.

5. Return to the Settings tab.

6. Find the OAuth 2 section and hit the Generate button below the Generated access token field.

7. Copy the token and paste it into the Generated Access Token field.

To set the integration with Google Drive, you need a specific API key. To get the key and configure this import source correctly, follow the steps below.

1. First of all, you need to install Google APIs Client Library on your Magento instance. Click here and install composer require google/apiclient:“^2.0”.

2. Go here and choose a project or create a new one if necessary.

3. When the required project is chosen, return to this page and enable Google Drive API.

4. If everything is correct, you will see the following status:

5. Click Manage and proceed to APIs & Services → Credentials. There click Create Credentials →Service account.

6. Provide Service account details. You can skip Step 2 and Step 3.

Click Done.

7. Navigate to the Service accounts tab and find the required service. Expand the Actions dropdown and hit the Manage keys option.

8. Expand the Add Key dropdown and select Create new key.

9. Choose JSON file format and hit the Create button.

The file will be automatically generated and downloaded.

10. Proceed to the Details tab and copy the email.

11. Go to My Drive. Create a folder from which the files will be imported to Magento. Specify the title.

12. Now click Share and insert the email that you've copied. Click Done.

13. Return to the admin panel. Upload a JSON file, provide the path to the created folder and file title.

The configuration is ready. Run import profile and check the result.

As we already have a CSV file to import, we've chosen the File Upload option.

In this tab, you can adjust import behavior.

Import Behavior - choose a suitable behavior for import:

• Add/Update - in this case, the extension compares product IDs from the import file and the already existing products in the Magento instance. If a product ID is unique and doesn't exist in Magento, a new product will be created. If a product with the same ID already exists, the extension just changes/adds the data specified in the import file.
• Only Add - the extension imports products with new IDs and skips the already existing ones.
• Only Update - the extension updates the information in the existing products and skips not existing ones.
• Delete - the extension deletes the products specified in the import file from Magento.

Enable Autofill for Typical Use Cases - if enabled, Fields Configuration will be automatically filled in with the settings to perform the typical use cases for importing products from third-party systems. The setting can be used only during new profile creation.

Product Identifier - choose Product Entity ID or Product SKU as an identifier.

Validation Strategy - you can either stop the import process if any error appears (Stop On Error option) or skip invalid data and continue importing (Skip Error Entities option).

Allowed Errors Count - specify the number of errors to halt the import process.

In this tab, you need to choose the required entities and map fields. If you enabled the Autofill for Typical Use Cases option previously, the required fields will be automatically added and you can proceed to mapping. If the option was not enabled, you need to add the entities and fields manually.

The functionality has a tree structure. Thus, you can add any entity, any field within a particular entity, customize entity keys/field names/delimiters and so on to match the requirements of the import.

See how the tree-structure configuration is created:

Below you can see all available for importing entities:

Apart from adding required entities and fields, you need to map all required fields and additional fields that you want to import from the file.

Let's see how to configure the mapping.

First of all, open your import file and check how it is configured. Pay attention to column names and delimiters.

As we see, in our file all columns of the root entity have a custom entity key - simple.

In this case, we need to provide the same entity key in the fields configuration.

Then we check the delimiters. In our file we have a slash as the delimiter:

Thus, we need to specify the same delimiter in the configuration:

If ready, proceed to column names.

In the configuration, we see that the entity_id, attribute_set_id, type_id, sku, has_options and required_options are the required fields (as they were autofilled for the add/update algorithm).

Now we check if we have the same columns in our import file.

Here we see that 5 out of 6 columns are present, but some of them have a different column name, e.g. instead of attribute_set_id we have just set_id, and instead of type_id we see just type. In such cases, we should match the titles from the import file with the titles in Magento.

If the titles are identical (as we have for the entity_id, sku and required_options columns), just leave the Import File Field empty.

If you check all fields and see that some of the required ones are absent in the import file, set the Default Value. For example, Magento requires has_options column, but we don't have this one in our file. In this case, we can just provide the required value in the Default Value field (e.g. 1).

This way, you need to check all fields and map the titles so that the extension could import products properly. Add any entities and provide custom entity keys if needed.

To add the fields, click Map Fields and choose the necessary ones in the modal window. Use the search field to speed up configuration.

When the configuration is ready, upload the file in the Import Source tab. Click Save and Continue Edit.

Now you can Validate the file.

The extension will display validation progress and results in a popup window.

If the configuration was incorrect, you will see an error.

In case of successful validation, you can start the import.

If you have configured the mapping and the products were imported successfully, you can set the automatic import of future products.

Run Profile by Cron - if enabled, the import will be initiated automatically by cron according to the schedule specified.

Frequency - choose a suitable import schedule.

If you choose a custom one, provide the schedule manually.

Using this tab, you can enable email notifications about errors for a particular profile.

Enable Email Alert - set to Yes to notify the recipients about failed imports.

Email Sender - choose the contact that will send automatic emails.

Email Recipients - set to whom the emails will be sent.

Email Template - select the template for failure notifications.

For each profile a separate import history is available. Check the statuses, dates and logs.

You may also check the logs for all import profiles in one place. Navigate to Amasty → Import Products → History. See the statues and check details to get a full picture.

This extension is helpful to perform one-time operations as it has a simplified UI. If you have only the Import Products extension, you will be able to import any product entity, but if you will have other import extensions by Amasty, you will easily import any available entity in one place.

Go to System → Amasty Import → Import and select the entity to import.

As soon as you choose the entity, you will be able to configure import details, such as format, title, included fields, etc. Check each configuration detail for each tab in the Import Profile Configuration sections.

To configure the basic options for Amasty Import, navigate to Stores → Configuration → Amasty Extensions → Import.

Enable Multi-Process Import - set to Yes to speed up the import.

Number of Parallel Processes - specify the number of processes according to your server capabilities. The more parallel processes are set, the faster the import process goes, but the higher the server loads.

Also, the extension includes Amasty Import Cron Jobs features: you can create regular cron jobs to import any available entity.

Go to System → Amasty Import → Cron Jobs.

The more installed Amasty Import extensions you have, the more entities you can import by cron.

Click New Import Job.

Specify the cron job title for internal use and set the schedule for importing. The file configuration algorithm is the same as described in the Import Profile section.

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